Have each team member write down the top three to five things that he or she has in process, using one sticky note per work item. Be granular rather than sky level.
“Building the week view of the new calendar feature” is better than simply writing “Calendar” on your sticky note. Specifics help the whole team understand the details of each work item.
1. Each team member picks a sticky note from their selection of current work items, sticks it to his or her shirt and “becomes” that piece of work.
2. Figure out where your piece of work is in your team’s process by asking the following three questions: Where am I right now? Where did I come from? Where will I go next?
3. Make sure you’ve taken into account not only the work of your team members but also how workflows into the team from leaders, customers and other parts of the organization.
Remember, there’s no right or wrong process. There’s only your team’s process, as simple or as complex as it may be, at this very moment.